February 2019

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A web based content management system (CMS) is used for webdesign so that the php, asp or jsp scripts call in the data from the mysql or sql database to create the content on a page. You would enter the content of a website in a database using a user friendly Admin Panel and this would update itself on the actual website. CMS is critical to the success of almost every website and intranet.

The need

Static websites are easy to design but hard to maintain. You have created a static website with desired content and you put in efforts to promote that site. As a result, the website grows organically over time, and while it is very useful, it is far from perfect. The search engines give more importance to the websites which are updated regularly.
To update the site content on regular basis, you would require the web professional company to give you continuous support. Now this dependency leads to either continuous expenses or poorly update site.
Thankfully, this dependency is what a content management system is specifically designed to solve.

What is Web Based CMS ?

A web based content management system (CMS) helps you manage the content data on the website. The management includes creation, updating, distribution, publishing, and discovery of content.
And it is not the only thing that the CMS can do for you. The CMS now helps to generate new pages, categorize the content, manage the layout and presentation of the site, manage users and permissions for the site, manage other dynamic modules on the site and many other things using a very user-friendly Admin Panel which requires minimal or no technical expertise.

Features and Benefits

There are a wide range of features and benefits that can be achieved by implementing a CMS, including:

· Create and Manage New Pages

· Manage site navigation and meta content

· Assign users to manage the content in decentralized way.

· Manage site layout and presentation by editing the HTML.

· Manage other modules on the site. Like if you have forum installed on the site, you can manage the forum preferences, settings, categories, forums, users from the Admin panel.

· Better consistency

· Increased security

· Reduced duplication of information

· Reduced site maintenance costs

Out of all the features, content management remains the mainstay of the CMS sites.

Content management

The CMS based sites have a front end which the site for public, a database which stores the vital data of your site and a Admin Panel to manage the site. Through the Admin Panel, you can create content pages like you are creating a document in MS Word. This is a completely non-technical interface to create new pages or update existing pages without any knowledge of HMTL, javascript or programming language.
You can simply click create pages and a page opens which asks you to define the attributes of the page like Title of the page, Link Title for the frontend navigation menu and page content. The page content box uses a WYSIWYG editor which helps you to improve the presentation of the page like making any text bold, colored or creating hyperlinks. You can also upload images with your content.
You can also define the meta tags for the page, publish and expiry date, author information etc to make the page more meaningful.
Once a page has been created, it is saved into the database on the server. This stores all the content of the site, along with the other supporting details.

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With users spending more digital media time on mobile apps, enterprises explore innovative ways to keep their website visitors engaged, convey the desired message, and persuade them to buy. A content management system makes it easier for businesses to keep website visitors engaged by creating, publishing, and managing digital content efficiently. Many enterprises even use content management systems to create a collaborative environment where employees work and communicate seamlessly.

At the same time, the themes, plug-ins, extensions, and modules provided by robust content management systems help developers to build custom websites rapidly. Each enterprise has option to choose from a wide range of content management systems. Some of these CMS are open source and free, whereas others are commercial. An enterprise can always consider using an open source content management system (CMS) to build website and manage digital content without incurring additional expenses.

Overview of 7 Widely Used Content Management Systems

1) WordPress

The usage statistics posted on various websites depict that WordPress currently dominates the worldwide CMS market. In addition to being easy to use, WordPress also simplifies web application development by providing a wide range of themes and plug-ins. The members of the WordPress community further keep uploading new themes and plug-ins regularly according to emerging trends in web development. The developers can take advantage of the themes, plug-ins, and add-ons to create custom websites rapidly according to precise business needs. They can even take advantage of an open source WordPress plug-in like WooCommerce to create new ecommerce websites and add ecommerce functionality to existing websites.

2) Joomla

Joomla enables developers to develop, customize, and maintain websites without putting extra time and effort. It is even considered as the best CMS for small businesses and start-ups. While using Joomla, a developer can take advantage of a variety of plug-ins and extensions to create websites according to varying needs of small businesses. They can further use various business extensions and plug-ins for Joomla without increasing project overheads. But Joomla does not allow developers to choose from a large number of website themes. The developers can still use specific add-ons to add email forms, blogs, discussion forums, and image galleries to the website. Likewise, Joomla makes it easier for developers to add shopping carts and integrate point-of-sales (POS) systems, and manage inventory while developing ecommerce websites.

3) Drupal

Drupal makes it easier for developers to create websites that deliver richer user experience while meeting search engine guidelines. The SEO tools provided by Drupal help enterprises to divert more search engine traffic to their websites. Many developers opt for Drupal when a website has a lot of pages or accessed by a large number of users. Like other content management systems, Drupal also allows developers to choose from several themes, add-ons, extensions, and modules according to their precise needs. These third-party modules and services even help developers to add functionality to the website without writing additional code. However, many developers consider Drupal to be more complex than other content management systems. Some programmers even write additional code to customize the Drupal application according to precise business requirements.

4) Magento

An enterprise has option to choose from several editions of Magento. The community edition of Magento is open source and free. Despite being a CMS, Magento is hugely popular as an ecommerce platform. The readymade and customizable themes provided by the CMS make it easier for developers to build, set up, and launch robust ecommerce websites rapidly. The developers can further accelerate ecommerce website development by availing the robust features provided by Magento including product catalogue, option to add multiple attributes to a single product, customer grouping, setting up billing, invoicing and shipping. The developers even have option to avail a large number of free and paid add-ons provided by members of the Magento community.

5) TYPO3

The open source content management system is compatible with major operating systems and web servers. TYPO3 is also considered to be more flexible and extendible than other open source content management systems. The modular design of TYPO3 makes it easier for programmers to build and set up websites of varying sizes. At the same time, the web developers can easily customize and extend TYPO3 by using specific extensions. TYPO3 further simplifies digital content management by allowing developers to define various types of website content and managing the digital content through multiple editors. The developers even have option to modify or restructure the default structure of a web page without any restriction. However, TYPO3, despite being easy to use, has a complex learning curve. Also, it requires additional server space to accommodate additional modules.

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The content management system software most widely known as the ‘CMS’ is designed to create, organize, store, publish, process, display and empower your online endeavors. It has been globally realized & accepted that CMS is a natural, furthermore powerful extension of the blog concept and decided CMSs really require a separate site to explore and reveal these emerging and dynamic programs. There are literally hundreds of CMS software programs to choose from (500 in Europe alone). In this CMS software review, we’ve narrowed the field down to some of the most-used Open Source software based on the PHP language and using a MySQL database, with the exception of Expression Engine which is proprietary. Our selections represent only a small cross-section of what’s out there ranging Posterous.com, WordPress, Typepad, Drupal, Joomla and Vignette.

For everyone working and living online, the CMS is your next best friend. When it comes to life online, we all use CMSs in one way or another: blogging, creating websites, maintaining websites, selling products online (e-commerce), Product promotion & Marketing and many more. The redefined horizon if CMS in this 21st Century begins from creation of a system that separates creation of design & content, then work together to publish the elements. A web CMS is designed to simplify the publication of Web content to Web sites, in particular allowing content creators to submit content without requiring technical knowledge of HTML or file uploads. News articles, blogs, operators’ manuals, technical manuals, sales guides, and marketing brochures are just a sampling of the kind of content managed by a CMS. The content managed may include computer files, image media, audio files, video files, electronic documents, and Web content.

The system we chose consistently finishes at the top of the side-by-side comparisons, in many cases the gap between these and the rest is significant. Begin here by narrowing the field based on your most-needed features. From there, move to the price you need to pay to get it up and working. This will help you determine what the best CMS is for your specific project and skill set. Lets us start from the beginning

1) posterous.com:
It is a blogging site. Posterous.com is the best for startups in blogging. The best part of this is you need not register, just Send your text, photo, video or link in an e-mail to post @ posterous. com and your blog is created and updated for you. Well you can make changes to the site unless you are coding wizard. There is no cost to use it.

2) WordPress:
If you need A blog, homepage, some videos and photos the next choice is WordPress. This is best for Graphic designers, Game Designers/Creators and other creative people who want a different site which is easy to use. WordPress has countless plug-ins and themes (premium and free). The most features for the least work. This site is not as easy to customize. To use WordPress is Free, but you need someone to design it. Professionals start at $1,000; ready-made themes at $20, plus installation.

3) Typepad:
This is the best site for professionals who need A blog, homepage, some videos and photos. The best ones who make the most of this site are Journalists, bloggers and professionals who like to keep it simple (not too many widgets). The challenge in using Typepad is the integration to the Moveable Type into your existing site. It has less in-house and third-party themes compared to WordPress. When it comes to price to use Typepad it is $8.95 per month for one to three blogs with other options available too.

4) Drupal CMS: is a blog, home-page, videos, photos, e-commerce, ad server and community features. This is best for someone who needs customized content and it is not difficult to learn how to use it. Drupal can do just about anything you wish to get done from your site. The advantage here is a huge user community which is always ready to share tips to help your geek along. To use Drupal is Free as its open source, meaning that an army of developers works on plug-ins. You just need to know how to install them.

5) Joomla:
Joomla in itself is a bunch of many things together like a blog, home-page, videos, photos, e-commerce, ad server and community features. Joomla is best for businesses that need more customization than what WordPress offers. The learning curve is less than Drupal’s, but just a little less. But this is really not for someone who’s looking for real customization. Its user/developer community isn’t as substantial as Drupal’s or WordPress’s, making some essential plug-ins harder to find. To use its Free but Like Drupal, Joomla is probably too complex to develop, design and maintain yourself.

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Today managing content is very important because business activities are carried out on a vast scale and as a result there are a lot of reports, data, and records being generated. Information is being created extensively in various formats and managing all such content efficiently is necessary to keep track of all that is being recorded. This is where using a Contend Management System is necessary. 
Content Management System is a system that is used to manage website content. It has a host of features which include web-based publishing, revision control, content searching, content retrieving, indexing, and format management.

There are two keys aspect of a Content Management System (CMS). These are Content Management Application (CMA) and the Content Delivery Application (CDA). CMA enables management and it is not necessary for the user to be aware of HTML for this purpose. CDA compiles the information for website update.

Content Management System enable users to do the following activities as part of the content management process:

• It enables a large number of people to contribute and share stored data 
• It enables easy storage and retrieval of data
• It eliminates the chance of duplicate content recording

The benefit in using CMS is that it helps technical as well as non-technical staff to create, manage and publish content without any unnecessary restraints. They can record a variety of content in various formats using processes that ensure that such content is recorded accurately. Content Management Systems are available in various forms such as asset management tools, document management system, and web content management system and so on.

There are several factors to be taken into account by any organization that wants to implement a CMS. They must ascertain their need for such a system and how it will help them to manage their content. They must determine the various sources of information that they need to record such as text documents, audio file, video files, and graphics files and so on. If the organization has several branches, they must consider how they are going to integrate content from various branches into a single system.

There are different CMS software packages available so selecting one that is appropriate for your organization should be based on factors such as fetus, price, and management facilities. It is vital to compare various software package features to find one that suitable for your organization’s requirements.

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What is CMS?
CMS is the abbreviation used for content management system. In simple words it is just a software that helps you to manage all the content for your website. With the help of these content management systems, one can quickly and easily add, edit ,update and delete website contents and website pages as well. The only thing, he needs to know is how to press a few keys of key board and what is the difference between the right click functionality and left click functionality of mouse. CMS will take care of all the rest of the things.So in this way, you will save a lot of money and time by doing all the work by yourself and not giving a single penny to any web master.

Who needs CMS?
When some body wants to change content on one of his own web site he must have the knowledge of hyper text language (HTML), now if that person doesn’t know any thing about HTML then he will find himself no where. What he will do now is to hire an expert but now with the advancement of technology it is so easy to change and manage the content on your web site with the help of some best content management system.

What is meant by content in CMS?
Now when we talk about content, what comes first in everybody’s mind is the content that is only present in the body of a webpage Content means every thing which includes text, images, video clips, voice clips, documents, address books and etc…

Types of Content management system
Technically we have two types of content management systems:
1- Content management application (CMA)
2- Content delivery application (CDA)

Content management application part of the content management system is used to create, remove and edit any content from your web site with out any need of an expert of web programming or with out any even basic knowledge of hypertext markup language (HTML).Where as the content delivery application use all the records and information created by content management application to update a site.

Features of content management system
There is a wide range of content management systems available in the market and over internet. Some of them are freely available and some of them are available at reasonable cost. Now the question is , which one is the best content management system?. To answer this question, we should go in some further details, like the features of content management system. A CMS should have some basic qualities which are as follows: